Terms & Conditions

SomaPsych Finance Policy

By purchasing a SomaPsychTraining, you agree to the following terms and conditions regarding refunds and payments. These financial policies apply to all students, unless specified otherwise, or if the student is accepted on scholarship application.

Payment

There are two payment options:
1) Payment in full upon booking – you are eligible for a discount
2) Payment in 2 or 3 transactions. The remaining payment is required at any time up until 2 months prior to the start date of the course. If full payment is not paid within 60 days before the course start date then your place shall be advertised as available.

If you make a booking for another person you warrant to us that you have their permission to do so.

Investment in the courses that SomaPsych provides is primarily for the content and educational benefit of the course. The venue and other facilities are added value to the course content for a holistic wellness experience while learning.

Attendance

Participants agree that it is their responsibility to attend 100% of the course as required to receive the YACEP certification which is based on Yoga Alliance standards. 100% attendance includes the physical attendance of each participant but the full participation of the student within workshops and learning activities, with positive behaviour, leaning towards a yogi attitude overall.

Currency Exchange

All courses will be at a fixed rate in NZD (New Zealand Dollar). If payment is being made from another currency the course fee will be applicable to the exchange rate per day of deposit payment and therefore fees in local currencies may fluctuate.

Cancellation

If paid in full:
If cancellation by the participant is 2 months or more prior to the start of the course then 75% of payment is accountable for the cancellation fee. If cancellation by the participant is within 2 months prior to the start date of the course then the payment is non-refundable.

If paid deposit:
If cancellation by the participant is 2 months or more prior to the start date of the course the deposit is accountable for the cancellation fee. If cancellation by the participant is within 2 months prior to the start date of the course then the payment is non-refundable.

SomaPsych reserves the right to cancel or reschedule an event under any circumstances that make the event not viable to be carried out as advertised. Circumstances may include an event that is beyond the control of the company, insufficient numbers booked and any reason that the venue may have to cancel or is not in alignment with the aim of the course teachings.

If in any case, the venue must cancel the event then full payment or deposit will be refunded or transferred to another course date. However, SomaPsych will not be held liable for any additional expenses which you may have incurred with respect to the event, for example, travel, accommodation or exchange rate losses.

Venue

SomaPsych uses privately-owned venues to run courses and retreats. Each venue has a variety of facilities which will be stated on the respective website of the individual venue. Participants are asked to contact the venue directly in terms of any questions in regard to venue facilities.

The facilities of the venue will not be held liable to SomaPsych and the course content shared at each venue. SomaPsych aims to use quality and suitable venues for a productive and positive learning environment.

Any issues with the venue shall be addressed with the venue directly.

Privacy

All personal details shared with SomaPsych are fully confidential and shall not be shared with any other person or company for any reason.

Course Content

The course content taught by SomaPsych is separate from the venue in which it is taught.
The course content is exclusive to participants who have attended the course and participants agree not to share content with people who have not attended the course.

Day Off

On certain trainings and retreats, there is a day off (free day) for participants to rest, refresh and rejuvenate. On this day there shall be no classes and the teachers shall not be available. Participants are free to use all facilities available to them (venue dependent) and are encouraged to explore the surroundings.

Food is not officially offered on this day unless specifically stated at the venue.

Force Majeure

A “force majeure” clause is a contract provision that relieves the parties from performing their contractual obligations when certain circumstances beyond their control arise, making performance inadvisable, commercially impracticable, illegal, or impossible. In any event of a force majeure clause which results in The Self-Agency Academy having to cancel a course either before the course start date or in the middle of a course then the following procedures will take place:

A) Before the course starts: Transfer to a future course
B) In the middle of a course: Remaining value shall be transferred to a future course.

Liability

By attending any SomaPsych training, retreat or event you agree that

Teachers cannot be held responsible for or liable for any injury, loss or damage of property or disruption of any program beyond their control.
It is your responsibility to be conscious of and look after your body and declare any previous or current injuries. Medical forms will be required upon arrival.

Photos

Participants agree that they may be in marketing collateral i.e. photos on the website

Forms

Upon arrival / orientation, course participants will be asked to fill out a medical form, consent form, and a responsibility / liability waiver. This is to ensure that previous and current injuries and health conditions are clear to all teachers and that each participant agrees to take full responsibility for their body and overall health (physically, mentally and emotionally) while attending a course.

Website

Unless agreed to in advance you may not download any content from the SomaPsych website to be used commercially or for business purposes. If used for personal use (which may include reasonable use on social media) you agree to always source SomaPsych and not to amend any of the content sourced.

Transport To and From Venue

Transfers are not included in the price of the course. Participants are responsible for making their own way to the venue unless otherwise specified for particular courses.

Food

In some residential courses, some meals may be included during the days with education. On days off participants will be responsible for providing their own food in local cafes, restaurants or any other available facility unless stated otherwise for a particular venue. Please consult your info pack for information about whether food is included or not.